The use of conference calls is increasing as organization's need to communicate with different business units working in different time zones. Employee’s often find themselves having meetings outside the traditional working day to take the time differences into account.
Organization’s need to ensure that the individual’s all have the same level and quality of technology. The increasing capabilities of mobile phones to make conference calls has greatly eased the equipment and technology burden.


Meeting skills checklists

Meeting Skills Checklists

From developing the agenda to recording the minutes, our meeting skills checklists can help you and your team to maximize your effectiveness in the highly visible forum of a business meeting.


This Meeting Agenda checklist outlines the five key areas you need to address to produce an effective agenda.
Your employees and advisors can come to view every meeting as an exercise in tedium and futility. After a while, even you will struggle to harbor any excitement while asking them to join you in the conference room. There are many reasons why participants begin to feel bored and lose interest. An unfocused discussion or just a lack of inspiration and engagement, they think that nothing good is coming out of it so they aren't willing to put much effort into it. Regardless of the issue under discussion, a positive outcome is necessary to justify the time and resources that go into conducting the meeting.
A research paper stated that the average number of meetings a professional has to attend monthly is over 60. That is two meetings per day! If they don't turn out to be successful and effective, you will have ended up wasting your time and the time of all those who participated. This is something you can prevent through effective preparation. Preparation enables you to formulate a proper action plan to follow and keep the discussion on track throughout. In short, preparation is the key to successful and effective meetings.


Meeting Agenda Checklist

This Meeting Minutes checklist covers those tasks you need to complete before, during and after the meeting if you are taking the minutes.
The first thing you need to do is to liaise with the meeting chair so that you know the objective of the meeting as well as the date, time and location. You should also ensure that you have a list of the invitees and any confirmations of attendance and apologies for absence.

Find out if any individuals not attending the meeting require an authorized copy of the minutes. If so, then get details of emails so that you can send these out in a timely fashion. You should also agree the timescale of when the final minutes are required following the meeting.

Download "Meeting Agenda Checklist.pdf"